Advantages of Virtual Data Room

For the majority of businesses, a virtual information room is an indispensable tool that can facilitate any business transaction. Selecting the best VDR solution can make the difference between a optimized procedure and one that’s cumbersome and compromises deal success.

Alongside robust physical security measures like backups offsite to protect data and fire protection, a reputable virtual data room provider will offer customizable features that also protect sensitive information. These features include encryption of data in transit and at rest; dynamic watermarks applied to every viewed or printed page of a document; and granular user permissions that allow the data room administrator to control who can view, print, or download documents.

Another major benefit of a virtual data room is that it offers an centralized location to store and share confidential documents. This can cut down on time spent sending documents via email and allows easier access to documents when conducting due diligence or project coordination, as well as other business functions.

A well-designed virtual data room offers an audit trail of all user and document activities. This is an essential feature for businesses operating in highly regulated sectors, such as healthcare or finance where compliance is a must. In the event of an audit or investigation, the ability to track the time and date of access to data can help maintain the compliance.

In a recent case an important pharmaceutical company made use of a virtual data room to facilitate the complex merger with an industry giant. The VDR’s streamlined communication and improved security of data helped the parties to reach a successful agreement quickly.

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